Committee Ignoring Your Demand for a Meeting? You Can Force One

In plain words: members are not at the committee's mercy. If one-tenth of the members formally requisition a meeting, the committee must call it within 45 days — and if it refuses, the District Registrar can order the meeting to be held.

The problem

A committee that fears questions simply refuses to call meetings. Members who want to raise accounts, elections, or a specific issue are stonewalled, with no forum to be heard.

What the HRRS Act says

• Members can requisition a meeting. Section 31(6): the Governing Body must convene an extraordinary meeting of the General Body within 45 days of receiving a written requisition from at least one-tenth of the members. The requisition must state the reasons and the proposed agenda.
• Proper notice, Registrar copied. Section 31(7): a clear 14 days' notice must be given for the extraordinary meeting, and a copy of the notice sent to the District Registrar, who may depute an observer.
• If the committee won't, the Registrar will. Section 31(8): where the Governing Body fails to convene the meeting on such a requisition, the District Registrar may direct the Governing Body to convene it within a specified period.
• The proceedings count. Section 31(9): proceedings of such a meeting, countersigned by the Registrar's observer, are taken on record.

What you can do, step by step

1. Prepare a requisition signed by at least one-tenth of the members, clearly stating the agenda and reasons.
2. Deliver it to the Secretary/President and keep proof of delivery and the date.
3. If no meeting is convened within 45 days, complain to the District Registrar under Section 31(8) to direct the meeting.

How Vakil Help Desk helps

We draft a watertight requisition, make sure the numbers and notice are correct, and take it to the District Registrar when the committee stalls. If your committee is dodging a members' meeting, contact Vakil Help Desk.

General information on the HRRS Act, 2012, not legal advice.